MAINTENANCE COORDINATOR ASSISTANT

The Maintenance Coordinator Assistant provides back up support to the Maintenance

Coordinator through operational support, coordinating inspections, maintaining records,

processing payroll and billing functions, and assisting with daily maintenance operations. This

position plays an important role in ensuring maintenance activities are completed accurately and

efficiently. This role will also entail light accounting responsibilities.

This position is regularly scheduled to work 30 hours per week and is eligible for prorated full-

time benefits. Based on business needs and performance, the position may have the opportunity

to transition to a full-time, 40-hour-per-week schedule. Office hours are flexible, by approval,

between 8 am -5 pm.

Coordinate, schedule, and track required monthly, quarterly, annual, and other recurring inspections for residential and commercial properties
Maintain inspection schedules and ensure required documentation is completed and retained
Serve as backup to Maintenance Coordinator by assisting with daily operational responsibilities as needed
Process daily maintenance employee timesheets for payroll
Process and organize daily maintenance work order documentation
Assist with preparation and processing of bi-weekly payroll reports
Process monthly payroll billings and maintain supporting documentation
Prepare tenant billings related to maintenance work orders and billable services
Complete monthly Certificate of Insurance (COI) renewal tracking and documentation
Perform monthly bank reconciliations for multiple accounts Record and maintain water meter readings for assigned properties
Create and organize annual filing systems and year-end records
Maintain electronic and paper filing systems to ensure accurate record retention.
Maintain confidentiality of payroll, financial, and employee information
Provide general administrative support to the Mainten

High school diploma or General Education Diploma (GED) required
Two (2) or more years of experience in an administrative, payroll, accounting, maintenance coordination, property management, or office support role preferred; equivalent combinations of education, training, and experience will be considered
Proficient in Microsoft Office applications, including Excel, Word, and Outlook
Experience with payroll software, maintenance management software, accounting systems, or property management software preferred, but not required
Strong organizational skills with the ability to prioritize multiple tasks and manage competing deadlines
Excellent attention to detail
Ability to handle confidential information
Effective written, verbal, and interpersonal communication skills both internally and externally
Strong customer service skills and the ability to work independently as well as collaboratively
Ability to perform basic mathematical calculations, including addition, subtraction, multiplication, division, percentages, ratios, and decimals
Ability to perform work primarily in an office environment with occasional visits to properties

30 hours per week and is eligible for prorated full-time benefits

Email resume and cover letter to info@gronen.com

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